Staff Scheduling

COST REDUCTION

ZEUS® Staff Scheduling and Time and Attendance ideally complement each other and support you during personnel demand assesment and daily staff scheduling. You are made aware of under-staffing, over-staffing and absenteeism at all times. Working time accounts, holiday calendars and absence planning are always available to you when planning.

Staff Scheduling controls Time and Attendance. This means that the planner can always be sure that his planning is automatically based on the correct working time models and that the employees' working time is correctly accounted for.

LESS PLANNING EFFORT THROUGH SHIFT OFFER AND SHIFT SWAP

The planning effort significantly decreases through ZEUS® Staff Scheduling and simultaneously planning quality increases. In the event of a shortage of cover, employees who are eligible for cover are selected and informed directly via the integrated messenger on the ISGUS terminal, in the ZEUS® mailbox and mobile via email and push message and can report interactively in order to accept or reject the assignment proposal. With the digital shift swap, employees are able to swap shifts with colleagues autonomously. The solution uses the same communication channels as the shift exchange.

DIGITAL SHIFT OFFER

Die Besetzungsdetailanzeige verschafft dem Anwender per Maus-Klick alle Informationen zu Mitarbeiter, die in einer fraglichen Schicht oder auch in anderen Schichten eingeplant sind, sich nicht im Einsatz befinden, im Reservepool zur Verfügung stehen oder die auf einer Fehlzeit sind. Der Planer erhält also eine Vorschlagsliste anhand derer er, bei plötzlich eintretenden Engpässen, sofort Ersatzkräfte lokalisieren und direkt ansprechen kann, um den eingetretenen Personalausfall zu kompensieren.

The presence indicator board provides users with all information about employees that are scheduled for a fragile shift or a different shift, are not in use, are available in the reserve pool or are on an absence. The planner thus receives a list of suggestions, which he can use to immediately locate and directly address replacement staff in the event of sudden bottlenecks, in order to compensate for the staff shortage that has occurred.

The presence indicator board in ZEUS® eXperience suggests suitable substitutes in order to be able to react quickly and correctly in case of bottlenecks.
Interactively, the informed employees can accept or reject the offer. The planner can staff the shift transparently for everyone and without further effort through telephone calls, queries, etc.

DIGITAL SHIFT SWAP

The shift swap option allows employees, who cannot work their scheduled early, normal or late shift for whatever reason, to offer it to suitably qualified colleagues. Co-workers being prepared to swap the shift can declare their willingness in an interactive way. Finally, it is up to the planner to accept or refuse the shift swap request.

In principle, all those colleagues are eligible for a shift swap who belong to the same planning unit/department and, furthermore, are scheduled for the desired shift on the same day. Once an employee has triggered a shift swap request, all co-workers concerned will be automatically notified about a pending shift swap. They can directly declare their consent to the shift swap by clicking on the “Declare willingness to swap the shift” link embedded in the notification, for instance, via ZEUS® mobile.